Development of Internal eDiscovery Systems

Expert guidance on establishing or upgrading your internal eDiscovery system.

An internal eDiscovery system provides you with complete control over your data. JAVEJO discoveries is here to assist you in implementing this system effectively. Additionally, you can leverage our expertise when transitioning your data from legacy systems, ensuring a smooth and efficient transfer.
1. Benefits of an Internal eDiscovery System
When opting for an internal (on-premise) eDiscovery system, both the chosen eDiscovery software and your data are stored on servers within your organization. This approach offers several advantages over cloud solutions or software purchased from third-party providers:
  • Enhanced Data Security: By keeping data within your own infrastructure, you reduce the risk of unauthorized access and data breaches associated with external servers
  • Greater Control: An internal system provides full control over your data management processes, including access permissions, security measures, and data retention policies.
  • Customization: You can tailor the system to meet your specific needs, including configuring workflows, reporting features, and integrations with other internal systems.
  • Compliance and Regulatory Adherence: Maintaining data on-site allows for easier compliance with industry regulations and legal requirements, as you have direct oversight of data handling practices.
  • Performance and Speed: On-premise systems can offer faster processing speeds and improved performance since data does not need to be transmitted over the internet.
  • Cost Predictability: While the initial investment may be higher, an internal system can lead to long-term savings by eliminating ongoing subscription fees associated with cloud solutions.
  • Independence from Third-Party Vendors: Relying on an internal system reduces dependence on external providers, allowing for greater flexibility in managing software updates and support.
  • Better Integration with Existing Systems: An on-premise solution can be more easily integrated with your organization’s current IT infrastructure and software applications, enhancing overall efficiency.
2. Support for Planning, Implementation, and Maintenance
We offer comprehensive assistance throughout the entire lifecycle of your eDiscovery system, including:
  • Planning: Our team provides expert guidance to help you define your objectives, assess your needs, and develop a strategic plan for your internal eDiscovery system.
  • Construction: We assist with the implementation of the system, ensuring it is tailored to your specific requirements. This includes software selection, infrastructure setup, and workflow design.
  • Maintenance: We offer ongoing support and maintenance services to ensure your eDiscovery system operates smoothly and efficiently. This includes regular updates, troubleshooting, and enhancements to keep pace with evolving needs.
By partnering with us, you can ensure a successful eDiscovery system that is well-planned, expertly implemented, and effectively maintained.
3. Data Transfer from Legacy Systems to a New eDiscovery Environment
Transitioning data from legacy systems to a new eDiscovery environment is a critical process that requires careful planning and execution. Here’s how we can assist you with this transfer:
  • Assessment of Legacy Systems: We conduct a thorough evaluation of your existing legacy systems to understand the data structure, formats, and any potential challenges that may arise during the transfer.
  • Data Mapping: Our team will create a comprehensive data mapping strategy to ensure that all relevant data is identified, categorized, and aligned with the requirements of the new eDiscovery environment.
  • Data Extraction: We facilitate the extraction of data from legacy systems, ensuring that the process is efficient and minimizes disruption to your ongoing operations.
  • Data Transformation: During the transfer, we can transform the data as needed to meet the specifications of the new system, including converting file formats and cleaning up any inconsistencies.
  • Quality Assurance: We implement rigorous quality assurance checks to verify that the data has been accurately transferred and is complete. This step is crucial to ensure that no critical information is lost in the process.
  • Testing and Validation: Before finalizing the transfer, we conduct testing to validate the integrity and functionality of the data in the new eDiscovery environment, ensuring that it operates as intended.
  • Training and Support: Once the transfer is complete, we provide training and ongoing support to your team to ensure they are comfortable using the new system and can effectively manage the migrated data.

By leveraging our expertise in data transfer, you can ensure a smooth transition to your new eDiscovery environment, allowing you to maximize the benefits of your upgraded system while minimizing risks and disruptions.